Privacy Policy
At The Actors Copilot, we take privacy seriously. This Privacy Policy explains what personal data we collect, how we use it, who we share it with, how long we keep it, and what rights you have.
By using our website or services, you acknowledge that your personal data will be handled as described below.
1. Who we are
The Actors Copilot is operated by [INSERT LEGAL ENTITY NAME] (“The Actors Copilot”, “we”, “us”, “our”).
Registered address: [INSERT ADDRESS]
Contact email: [INSERT EMAIL]
Privacy contact: [INSERT PRIVACY EMAIL]
2. What this policy covers
This Privacy Policy applies when you:
visit our website;
join our waitlist or mailing list;
contact us;
create an account;
use The Actors Copilot platform or tools;
upload materials such as audition sides, casting briefs, notes, or other content.
3. What we collect
Depending on how you use the website or platform, we may collect:
Personal details
name
email address
phone number, if provided
country or region, if provided
Account and profile information
login details
user preferences
actor profile information
professional details you choose to share
User-submitted content
audition sides
casting briefs
notes
prompts
written reflections
character or scene-related material
Personal DNA content
If you use Personal DNA features, we may process material you choose to enter about your experiences, emotional references, observations, creative associations, boundaries, and other self-authored content.
Technical and usage data
IP address
browser type
device type
operating system
pages visited
clicks and session activity
timestamps
diagnostics and error logs
Marketing and communication data
waitlist sign-up information
newsletter preferences
communication history with us
4. Important note about sensitive information
Some parts of The Actors Copilot may invite personal reflection. You should avoid submitting highly sensitive personal information unless it is genuinely necessary and you are comfortable doing so.
This includes information relating to health, sexuality, religion, political beliefs, union membership, biometric data, or other specially protected categories of personal data.
If we ever introduce features that specifically process special-category data, we will provide additional notice where required.
5. How we collect your data
We collect data:
directly from you when you fill in forms, create an account, contact us, or upload content;
automatically through cookies, analytics, and technical logs;
through service providers who support hosting, email, payments, analytics, or security.
6. How we use your data
We use personal data to:
operate our website and platform;
create and manage accounts;
provide our services and generate tool outputs;
process uploads and user inputs;
communicate with you about your account, support, updates, or launch information;
manage waitlist and mailing list sign-ups;
improve security, performance, and user experience;
detect misuse, fraud, or unlawful activity;
comply with legal obligations.
7. Legal basis for processing
Depending on the situation, we rely on one or more of the following legal bases:
Consent — where you opt in to marketing or where consent is required;
Contract — where processing is necessary to provide the service you asked for;
Legitimate interests — where processing is necessary to operate, secure, or improve our business and services;
Legal obligation — where we must process data to comply with applicable law.
8. AI-assisted processing
The Actors Copilot may use AI-assisted systems to help generate outputs based on the information you provide.
This may include processing user uploads, prompts, and written inputs through internal systems and carefully selected third-party service providers.
We do not treat AI-generated output as infallible. Outputs may be incomplete, inaccurate, or unsuitable in some cases, and users are responsible for reviewing and applying their own judgment.
9. Third-party service providers
We may use trusted third-party providers for services such as:
website hosting
cloud storage
analytics
email delivery
customer support
payment processing
security tools
AI infrastructure
These providers process data only as needed to support our services and subject to appropriate safeguards.
10. International transfers
Some service providers may process data outside the UK or EEA. Where that happens, we take steps intended to ensure appropriate protection is in place under applicable law.
11. How long we keep your data
We keep personal data only for as long as reasonably necessary for the purposes described in this policy, including providing services, meeting legal obligations, resolving disputes, and enforcing our agreements.
Examples may include:
waitlist and mailing list data: until you unsubscribe or it is no longer needed;
support communications: [INSERT PERIOD];
account data: while your account is active and for a limited period after closure;
uploaded content: for as long as needed to provide the service, subject to deletion requests and backup cycles;
technical logs: [INSERT PERIOD].
12. Cookies and analytics
We use cookies and similar technologies to:
make the website function properly;
remember preferences;
understand traffic and performance;
improve the user experience;
support marketing, where applicable.
Where required by law, we will ask for consent before placing non-essential cookies on your device.
Please see our Cookies page for more information.
13. Your rights
Depending on your location, you may have the right to:
access your personal data;
correct inaccurate data;
request deletion of your data;
restrict certain processing;
object to certain processing;
withdraw consent where applicable;
request data portability where applicable;
complain to a relevant supervisory authority.
To exercise your rights, contact us at [INSERT PRIVACY EMAIL].
14. Security
We use reasonable technical and organisational measures to help protect personal data from unauthorised access, disclosure, misuse, loss, or alteration.
No online system is completely secure, and we cannot guarantee absolute security.
15. Children
The Actors Copilot is not intended for children under [INSERT AGE] unless use is permitted by law and any required consent has been obtained.
16. Changes to this policy
We may update this Privacy Policy from time to time. If we do, we will update the “Last updated” date above.
17. Contact
If you have any questions about this Privacy Policy or how we handle personal data, contact:
[INSERT LEGAL ENTITY NAME]
[INSERT ADDRESS]
[INSERT EMAIL]
[INSERT PRIVACY EMAIL]
